Agreements for Guest Performances and Co-productions

In addition to the contract and the technical rider, there is a number of practical issues that should be clarified between presenters and visiting companies when hosting performances. The same applies for co-producers presenting work in collaborating theatres. From this website, you can download a template containing information that should be shared by presenters and visiting theatres, which you can pass on to people connected with the production.

Check list

Agreements regarding co-productions and guest performance

Season/period:

Company:

Title of performance:

Project description in 1 sentence (optional):

Stage & planning

Stage:

Number of seats:

Numbered: yes/no

Duration of event/performance: minutes

Interval: yes/no Length of interval: minutes

Opening doors procedure:

Performance dates:
Duration:

Get-in:
Previews:
Opening night:
Final performance:
Get-out:
Vacate theatre by (date): time

Shared calendar:

Other engagements:

Company crew

Person responsible (co-ordinator):

Contact person during the entire collaboration (this person is present, shuts down, locks up & activates the theatre alarm):

Director/ Choreographer:
Set designer:
Producer:
Production manager:
Stage manager:
Lights:
Sound:
Video:

The company is obliged to pass on the following documents to the presenter:

  • List of contacts
  • Production plan/ time schedule
  • Rehearsal plan

Agreements regarding the theatre space

Requirements for the theatre’s production department:

Crew:

Agreements concerning the stage:

Masking of stage:

Location of tech booth:

Lights:

Sound:

Video:

Fire regulations:

Cleaning requirements:

Final cleaning before opening night, date & time:

Person in charge:

Requirements for communications department:

Requirements for box office:

Requirements for front of house:

Other concurrent productions/events in the theatre:
Additional information:

The presenter will provide the company with the following documents:

  • List of contacts
  • The house rules
  • Emergency procedures
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